Policy

REGISTRATION

Final Day to Register: February 1, 2022

Final Day for all Deposits: February 20, 2022

Please reference the cancellation policy for refund and attendee cancellation policies.

 

PLEASE NOTE: The general price covers your cabin suite, complimentary meals and select drinks while aboard plus conference fees. When purchasing a ticket, you also agree to follow the policy of Carnival Cruise Line and respect the land and residents of the luxurious locations we embark on.    

 

COVID-19 GUEST PROTOCOLS

IMPORTANT NOTE: New testing requirements for fully vaccinated guests (see below). This is Carnival Cruise Line's Updated Policy.

 

Stay up to date with Carnival's COVID-19 Policy

 

For sailings departing through September 12, 2021, fully vaccinated guests must also present the negative results of a COVID-19 test (PCR or antigen) taken within three days prior to embarkation. For example, if the sailing is on Saturday, the test may be taken any time from Wednesday through Friday. Guests may also take the test on the morning of embarkation so long as they are guaranteed to receive their test results before their time of check-in.

 

Effective with sailings as of September 13, 2021, the CDC requires pre-cruise testing for vaccinated guests to be taken within two days prior to the sailing date. If the sailing is on Saturday, the test may be taken on Thursday and Friday, and as late as Saturday, if you are guaranteed to receive your results in time for check-in.

 

PROOF OF VACCINATION

Proof of vaccination, as follows, will be required at the terminal in advance of boarding:

 

 - Original vaccination record issued by the country’s health authority that administered the vaccination (i.e., U.S. CDC's Vaccination Record Card). Copies or photos are not accepted.


- A digital COVID-19 Certificate (QR code acceptable), a record of COVID-19 vaccination from a healthcare provider (original digital email accepted), a personal electronic health record or government Immunization Information System record is also acceptable.


- The name and birth date on the vaccination record must match the guest’s travel documents and show the guest is fully vaccinated. This means the vaccination dates must indicate the guest has completed the required doses no later than 14 days prior to the sailing date.

- Vaccine type, dates administered, and lot numbers must be clearly visible.


- We recommend guests have the contact information (email and phone) immediately available of the healthcare provider or clinic site that issued the certificate, in order to validate the vaccination if needed. A vaccination registry site may also be used.

 

- Guests are strongly encouraged to review their vaccination records and ensure they meet our standards, as well as have proof of their negative COVID-19 test result, prior to traveling to the cruise terminal to prevent a situation where they may not be able to cruise or be eligible for a refund.

 

For cruises departing the U.S., the CDC requires both vaccines in a 2-dose series to be of the same type. They also accept mixing mRNA vaccines only (Pfizer and Moderna). No other vaccine combination meets the criteria to be considered fully vaccinated. For example, Canadian or other international guests who received a combination of AstraZeneca and Pfizer are considered unvaccinated by the CDC. Guests who are not fully vaccinated, according to these criteria, will be considered unvaccinated and need to apply for a vaccination exemption.

 

 

UNVACCINATED GUESTS

Requirements for cruise ships to enter ports outside the U.S. continue to evolve and Carnival Cruise Line must operate in full compliance with these regulations. Vaccine exemptions for cruises to the Caribbean will be limited to a very small number of children under 12, and teens and adults with a medical condition who can provide written confirmation from their medical provider that they cannot be vaccinated for medical reasons.

 

TESTING
Presenting a negative PCR COVID-19 test at check-in, taken between 72 and 24 hours prior to the sailing date (for example, if the sailing is on Saturday, the test may be taken any time from Wednesday through Friday, but not on the morning of embarkation). Unvaccinated guests must take an additional antigen test at embarkation, and test again within 24 hours of debarkation on all cruises longer than 4 days. A US$150 per person charge will be assessed to the guest’s onboard Sail and Sign account to cover the cost of testing, reporting and health and safety screenings. Children under two are exempt from testing requirements.


Travel Insurance Requirement — Florida and Texas Based Ships
Unvaccinated guests sailing on a ship departing from Florida or Texas must show proof of travel insurance coverage during check-in.

Full details on travel insurance requirements.

 

SHORE VISITS AND EXCURSIONS

Unvaccinated guests cannot go ashore in the ports of call on their own. Guests may only debark in the ports of call if booked on a Carnival-sponsored bubble tour.


Carnival-approved bubble tours are excursions that operate in a controlled environment. Guests will be escorted from the ship to their excursion and back to the ship immediately upon return from the shore excursion. No unscheduled stops are permitted (i.e., gift shops, bars, restaurants, etc.).


In the event you choose not to purchase a bubble tour, bubble tours are sold out, or cancelled due to weather, unvaccinated guests will have to remain on board.


Guests participating in a bubble tour, regardless of vaccination status, must follow all tour protocols and local guidance regarding testing/screening, mask wearing, physical distancing, etc. We cannot guarantee that additional restrictions will not be imposed by local authorities in the destinations we visit. For example, based on our agreement with San Juan, unvaccinated guests will have to remain on board during our visit there.


Guests who do not comply with the controlled environment of a bubble tour will be removed from the tour.
If your cruise visits a private port of call, such as Half Moon Cay and Princess Cays, unvaccinated guests may go ashore on their own or purchase any of our tours.

 

 

INFANT POLICY

Cruise fares are per person which includes children and infants. When traveling with 2 full fare guests, additional guests in the same stateroom pay a discounted cruise fare. Children less than 2 years of age are not required to extend gratuities.  

 

The policy below is in place due to the infant's vulnerable health. While at sea or in port, the availability of medical care may be limited or delayed. Early infant care, in particular may require specialized diagnostic facilities and/or treatment that are not obtainable during the cruise on board the ship or ashore in ports of call.

Infants must be at least 6 months of age at the time of embarkation in order to sail with the exception of the following cruises:

Children must be at least 12 months of age at the time of embarkation in order to sail on trans-ocean crossings and remote itineraries, where there are more than 2 consecutive sea days.

SHARED ROOMS

The Big Kids Table is committed to providing a safe, productive, and welcoming environment for all meeting participants and BKT staff. Each and every participant, including attendees, speakers, volunteers, exhibitors, Association staff, service providers, is expected to understand and follow attendance policies. These expectations apply to all BKT meeting-related events, including those events held in conjunction with BKT conferences and events. If you'd like a roommate, register for a double cabin suite.  One ticket represents one bed in the suite. Double cabin suites can have one bed. Once you register, a BKT representative will reach out to confirm your accommodation preferences and essential information to birth your cabin. 

 

You have the option of either: 

1. Register for two double cabin suite tickets to represent yourself and your roommate. 

 

2. Each individual can register under their own account for a double cabin suite ticket. 

 

A BKT representative will confirm your requested roommate, accommodation preferences, and essential information needed to birth your cabin with your order confirmation once you register. 

 

Every BKT attendee will reserve the right for three options: a single suite or a shared room with a specific guest one may know or from random selection. 
PLEASE NOTE: You must provide the name and email address of your preferred roommate.                                                                                                                                                                                                                                                                                                                                                                           
 The preferred roommate will have 48 hours to respond to your invitation, create an application, and pay their first initial deposit. If this is not done, the initial applicant will have three options: (1) you can upgrade to a single suite, (2) you can choose random selection or (3) run the risk of your ticket being cancelled for our retreat.
CANCELLATION POLICY

The BKT Homecoming 2022 Conference is offered on a cost-recovery basis. BKT reserves the right to cancel all or any part of this event if there is insufficient registration or for other reasons. If the event registration fees are not paid by the deadline, the BKT and TLB staff hold the right to cancel your entire ticket to the retreat. Neither BKT nor TLB is responsible for cancellation charges assessed by the airlines or travel agencies, or other losses incurred due to the cancellation of the workshops. The event’s operating hours, schedules, guests, and speakers are subject to change or cancellation without notice. PLEASE NOTE: If the trip is cancelled due to COVID·19, all guest will receive a refund. Please take time top review the COVID·19 rules and restrictions for the cruise line.                                                                                                                                                              

Attendee Cancellation Policy

All registration cancellations and refund requests for the event, including preconferences and meal events, must be made in writing by Friday, January 14, 2022, and are subject to a $30 handling fee. No telephone cancellations/refund requests can be accepted. After Friday, January 14, 2022, no requests for refunds will be accepted and no exceptions will be made to the policy. Registrations made after Friday, January 14, 2022 are nonrefundable. We are not liable for payment for any added gratuities and/or amenities. Conference fees are non-refundable.

*Any content (i.e. pictures, videos, gifs, memes, etc.) taken or created by members of the BKT team during the trip is owned outright by The Big Kids Table. BKT reserves the right to use this content at it's own discretion.